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Records technician

Company: State of Florida
Location: Deland
Posted on: March 16, 2023

Job Description:

Requisition No: 794780

Agency: Department of Transportation

Working Title: RECORDS TECHNICIAN - 55009029

Position Number: 55009029

Salary: $31,661.41 - $40,973.58

Posting Closing Date: 02/16/2023


Job Posting Description

Cost Center 526 / Facilities Management


INTERNAL AGENCY: Only current Department of Transportation employees will be considered for this position.






The States total compensation package for employees features a highly competitive set of employee benefits including

Working for the State of Florida is more than a paycheck.

  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • Generous vacation and sick leave
  • 10 paid holidays a year
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • Training opportunities
  • Flexible work schedules and telework (for designated positions)
  • Employee Assistance Program (EAP)
    Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

    For additional benefit information available to State of Florida employees, go to

    SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

    THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportations Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportations Human Resources Office located at 605 Suwannee Street, Tallahassee, Florida 32399, or call (850) 414-5300 for assistance.

    POSITION DESCRIPTION: Assist in the district office files area with the maintenance, accessioning, reference and retrieval of active, semi-active departmental records held by the records/files area. Scan, quality check, index and commit documents to the optical imaging storage system. Prep documents for either optical or hard copy storage.

    Assist in the transfer of cartons to the State Records Center and/or the State Archives and complete necessary paperwork. Coordinate the disposal of records help by Records Storage that have been approved for destruction and complete the necessary paperwork. Ensure that destruction is in compliance with applicable records retention schedules.

    Assists the mailroom staff in processing all incoming/outgoing mail; processes UPS packages using computerized program and hand delivers mail to staff in the District Office. Serves as the relief/back-up for the front desk receptionist.

    Assists with paying vendor invoices, filing, typing correspondence and making photocopies. Provides complete back-up of all duties in the Administrative Assistant/Archivist absence.

    Assist the manager in the electronic imaging area with data processing work flow, maintaining run documentation and operational records. Assist in the day to day system monitoring activities such as software, hardware components of the Document Control Imagining Storage System. Ensuring that down time is kept at a minimum and take appropriate corrective action when necessary.

    KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of personal computer; records retention requirements; the methods of organizing and presenting data. Ability to communicate effectively; collect, record and analyze data relating to records; understand and apply applicable rules, regulations, policies and procedures; perform manual labor which includes bending, reaching, kneeling, pushing, and pulling. Knowledge of the methods of organizing and presenting data. Ability to communicate effectively; understand and apply applicable rules, regulations, policies, and procedures.

    OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent must respond to emergencies.

    MINIMUM QUALIFICATIONS: High school diploma or equivalent and able to lift (50) pounds.

    As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

    THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

    The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

    Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

    The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

    VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Keywords: State of Florida, Deltona , Records technician, Professions , Deland, Florida

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