Records technician
Company: State of Florida
Location: Deland
Posted on: March 16, 2023
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Job Description:
Requisition No: 794780
Agency: Department of Transportation
Working Title: RECORDS TECHNICIAN - 55009029
Position Number: 55009029
Salary: $31,661.41 - $40,973.58
Posting Closing Date: 02/16/2023
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
Job Posting Description
Cost Center 526 / Facilities Management
INTERNAL AGENCY
INTERNAL AGENCY: Only current Department of Transportation
employees will be considered for this position.
CAREER SERVICE
CONTACT PERSON: Lisa McNaughton
CONTACT EMAIL ADDRESS: lisa.mcnaughton@dot.state.fl.us
ANTICIPATED BI-WEEKLY HIRING SALARY: $ 1,432.64
Benefits
The States total compensation package for employees features a
highly competitive set of employee benefits including
Working for the State of Florida is more than a paycheck.
Join FDOT and be part of the team that works as one to improve
safety, enhance mobility and inspire innovation in the Florida
transportation system!
For additional benefit information available to State of Florida
employees, go to https://www.mybenefits.myflorida.com/
SPECIAL REQUIREMENTS: You may be required to provide your Social
Security Number to conduct required verifications. Male applicants
born on or after October 1, 1962, will not be eligible for hire or
promotion in the Career Service, or appointment in the Selected
Exempt Service (SES) or Senior Management Service (SMS) unless they
are registered with the Selective Service System (SSS) before their
26th birthday, or have a Letter of Registration Exemption from the
SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS
EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS
WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with
Section 110.112, Florida Statutes, and the Florida Department of
Transportations Individuals with Disabilities Affirmative Action
Plan, the agency is committed to ensuring affirmative action and
equal employment opportunity for qualified individuals with
disabilities. Upon request and as appropriate, reasonable
accommodations to individuals with disabilities may be provided.
Please contact the Florida Department of Transportations Human
Resources Office located at 605 Suwannee Street, Tallahassee,
Florida 32399, or call (850) 414-5300 for assistance.
POSITION DESCRIPTION: Assist in the district office files area with
the maintenance, accessioning, reference and retrieval of active,
semi-active departmental records held by the records/files area.
Scan, quality check, index and commit documents to the optical
imaging storage system. Prep documents for either optical or hard
copy storage.
Assist in the transfer of cartons to the State Records Center
and/or the State Archives and complete necessary paperwork.
Coordinate the disposal of records help by Records Storage that
have been approved for destruction and complete the necessary
paperwork. Ensure that destruction is in compliance with applicable
records retention schedules.
Assists the mailroom staff in processing all incoming/outgoing
mail; processes UPS packages using computerized program and hand
delivers mail to staff in the District Office. Serves as the
relief/back-up for the front desk receptionist.
Assists with paying vendor invoices, filing, typing correspondence
and making photocopies. Provides complete back-up of all duties in
the Administrative Assistant/Archivist absence.
Assist the manager in the electronic imaging area with data
processing work flow, maintaining run documentation and operational
records. Assist in the day to day system monitoring activities such
as software, hardware components of the Document Control Imagining
Storage System. Ensuring that down time is kept at a minimum and
take appropriate corrective action when necessary.
KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of personal computer;
records retention requirements; the methods of organizing and
presenting data. Ability to communicate effectively; collect,
record and analyze data relating to records; understand and apply
applicable rules, regulations, policies and procedures; perform
manual labor which includes bending, reaching, kneeling, pushing,
and pulling. Knowledge of the methods of organizing and presenting
data. Ability to communicate effectively; understand and apply
applicable rules, regulations, policies, and procedures.
OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position,
incumbent must respond to emergencies.
MINIMUM QUALIFICATIONS: High school diploma or equivalent and able
to lift (50) pounds.
As a CANDIDATE, you may be required to provide documentation (i.e.
HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to
verify meeting these Minimum Qualifications.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE
VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND
SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY
SPOUSES. If you are a preference-eligible applicant who receives
notice of a hiring decision and believe that you were not afforded
employment preference in accordance with applicable Florida law and
regulation, you may file a written complaint within 60 calendar
days from the date you receive the notice, requesting an
investigation to the Florida Department of Veterans Affairs,
Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room
214, St. Petersburg, Florida 33708.
The State of Florida is an Equal Opportunity Employer/Affirmative
Action Employer, and does not tolerate discrimination or violence
in the workplace.
Candidates requiring a reasonable accommodation, as defined by the
Americans with Disabilities Act, must notify the agency hiring
authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to
allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees
are subject to reasonable suspicion drug testing in accordance with
Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295, Florida Statutes,
candidates eligible for Veterans Preference will receive preference
in employment for Career Service vacancies and are encouraged to
apply. Certain service members may be eligible to receive waivers
for postsecondary educational requirements. Candidates claiming
Veterans Preference must attach supporting documentation with each
submission that includes character of service (for example, DD Form
214 Member Copy #4) along with any other documentation as required
by Rule 55A-7, Florida Administrative Code. Veterans Preference
documentation requirements are available by clicking here . All
documentation is due by the close of the vacancy announcement.
Keywords: State of Florida, Deltona , Records technician, Professions , Deland, Florida
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