Special Projects Coordinator

Company: City of DeLand
Location: Deland
Posted on: March 16, 2023

Job Description:

City of DeLand

Job Description




Utilities Special Projects Coordinator I


- - - - - - - - - - - - - - - - - - - -Pay Grade: U112 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Dept: Utilities

- - - - - - - - - - - - - - - - - - - -Exempt: Yes - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Reports to: Utilities Director

- - - - - - - - - - - - - - - - - - - -Hours: 40 per week - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Date: December 2019




SUMMARY: - Under the supervision of the Utilities Director, this position coordinates special projects, reviews projects, and conducts other administrative duties as assigned. Employee is also responsible for the implementation, maintenance, and operation of City Works in the Utility Department. Employee reports directly to the Utilities Director.



ESSENTIAL DUTIES AND RESPONSIBILITIES:

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  Creates and maintains templates for City Works.
  
  
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  Creates personnel accounts and maintains all security and access to City Works program.
  
  
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  Trains, reviews, and assist staff in the operation of City Works.
  
  
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  Coordinates special projects as assigned and implementation of new software.
  
  
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  Provides research, analysis and reports on various issues and topics.
  
  
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  Provides analytical support through research and statistical analysis, advanced data entry and retrieval, report writing, and creative writing including but not limited to: emergency and other response plans, operation and maintenance manuals.
  
  
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  Observes crews in the field as needed.
  
  
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  Reviews, writes, and maintains all utilities SOP's.
  
  
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  Provides other administrative support as assigned.
  
  
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  Maintain, review and enhance the supervisory control and date acquisition (SCADA) system as required.
  
  
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  Manages SCADA program Hyper Server System and screens.
  
  
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  Possesses a valid Florida Driver's License.
  
  
  
  The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. omission of an essential function does not preclude management from assigning duties not listed herein if such duties are a logical assignment to the position.
  
  
  
  
  
  QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and /or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
  
  
  EDUCATION/EXPERIENCE: Graduate of an accredited high school or possess an acceptable equivalency diploma. A minimum of two years of experience in office management in a utilities field or related field is required. Must have completed course work in Microsoft Office, Office Administration, and have advanced clerical and secretarial experience. Two-year college degree in Office Administration or Business is desired or any equivalent combination of education, experience and training. Must be CPR / AED qualified; if not then it is required to be completed before probation is completed.
  
  
  
  REASONING ABILITY: The applicant must have the ability to apply common sense understanding to carry out instructions furnished in written or oral forms. The applicant must have the ability to work with a minimum amount of supervision and to think and act independently under general supervision. Initiative, tack, efficiency, and good judgment are required.
  
  
  
  REQUIRED LICENSES OR CERTIFICATES:
  
  
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    CPR / AED Certification
    
    
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    Completed course work in Microsoft Office
    
    
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    Completed course work in Office Administration
    
    
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    Completed course work in Business Office Administration
    
    
    
    DESIRABLE LICENSES OR CERTIFICATES:
    
    
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      Two-year College Degree in Office Administration or Business
      
      
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      Completed Course Work in Bookkeeping or Accounting
      
      
      
      OTHER SKILLS AND ABILITIES:
      
      
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        Ability to coordinate and organize meetings.
        
        
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        Ability to prepare complex reports.
        
        
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        Advanced data entry and retrieval.
        
        
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        Advanced ability to utilize MS Word, MS Excel, MS PowerPoint, MS Access, and MS Publisher.
        
        
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        Advanced ability to utilize and update SCADA program.
        
        
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        Advanced ability to utilize and update City Works program.
        
        
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        Good professional judgment.
        
        
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        Exceptional tact and courtesy.
        
        
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        Exceptional oral and written communication skills.
        
        
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        Ability to establish and maintain effective relationships with other City officials, employees and the general public.
        
        
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        Thoroughness and dependability.
        
        
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        Must be able to attend night meetings as needed.
        
        
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        Ability to prioritize multiple projects.
        
        
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        Strong project management and problem-solving skills.
        
        
        
        
        
        WORK ENVIRONMENT/ADA: While performing the duties of this job, the employee is regularly required to sit for long of periods of time performing repetitive functions. Some of these functions include filing, typing prescribed words per minute accurately, sitting at desk and viewing display screen for extended periods of time.
        
        
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          Lifting:
          
          
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          Environment: Inside office or outside in various weather conditions
          
          
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          Vision: 20/20 or Corrected to 20/100
          
          
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          Hearing: Normal to very high noise levels
          
          
          
          
          
          *Class Descriptions are not intended to be restrictive. The use of (or absence of) a particular illustration of duties shall not be held to exclude or limit the authority of a Department Head to assign other duties which are similar and related to work.

Keywords: City of DeLand, Deltona , Special Projects Coordinator, Other , Deland, Florida